Prepare

Commissioning is demanding, and getting ready both internally and with good partnerships will mean you can respond swiftly when the right tender comes along.

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The first thing is to think seriously about whether commissioning is right for you, in general. For arts and cultural organisations and individual practitioners being ready for commissioning might mean making some changes to the way you work and will inevitably mean an investment of time and energy. This might be to develop new partnerships or simply to adapt your business plan.

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Part of your planning and preparation is about getting organised and everyone has limited time and capacity so efficiency is vital. Being prepared and scheduling ahead reduces the strain and saves time in the long run. You could think about using some online planning and project management tools to help. Being prepared generally (and especially with partnerships) will put you in a more ‘commission ready’ state when the right contract comes up for you and your organisation.

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Partnerships increase effectiveness, but need investment to make them efficient. Building partnerships is a key part of being prepared and will help you to pool resources, share expertise and develop consortium bids.

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Commissioners and the procurement team will be doing needs assessments and identifying gaps in provision, then working on the options and delivering the service.

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